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Home /  LATEST NEWS /  Vacancy - Office Manager (Part-Time)
BY MICONEX ON 01/03/2020

Vacancy - Office Manager (Part-Time)

Miconex provides local currency and loyalty solutions for towns and cities across the United Kingdom. We are recruiting for an experienced administrator to join our team in Perth to help manage general office procedures to ensure processes and duties in the office flow efficiently.  


Office Manager Job Duties:

  • Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, invoicing, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions
  • Reception duties, including answering incoming calls and scheduling appointments
  • Follows up on phone calls and contacts as appropriate
  • Answers general emails and postal correspondence with customers and suppliers
  • Books meeting rooms
  • Processes expenses and invoices
  • Creates budgets and orders office supplies
  • Files and archives accurate records
  • Manages health and safety as well as fire regulations within the office
  • Arrange regular testing for electrical equipment and safety devices
  • Negotiates and manages office insurance contracts
  • Manages office subscriptions to magazines and online resources
  • Monitors training material and confirms it's all up to date
  • Arranges travel and accommodation plans for executives when required
  • Manages the customer complaint procedure
  • Organises and audits the company's systems, databases, and procedures
  • Prepares weekly and monthly reports for the directors
  • Provides administrative support for the directors as needed
  • Maintain the condition of the office and arrange for necessary repairs
  • Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
  • Supports company operations by maintaining office systems and supervising staff

 
Working hours:

  • You'll typically work a 20-hour week (4 hours per day), although you may need to start early or stay late during busy periods. There may be opportunities for job sharing or term-time working.

You'll need to have:

  • excellent organisational and time-management skills
  • knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly-used office packages
  • strong IT and typing skills
  • positive attitude
  • the ability to prioritise tasks and work under pressure
  • good teamworking skills and the confidence to lead and motivate a team
  • the ability to manage your workload and supervise others concurrently
  • excellent interpersonal, oral and written communication skills
  • attention to detail
  • flexibility and adaptability to changing workloads
  • professional telephone manner
  • a problem-solving approach to work
  • project-management skills
  • accurate data entry skills
  • be able to work on own initaive
  • a familiarity with legislation in the areas of employment, equality and diversity and data protection - this is useful, but not essential
  • ability to maintain strict confidentiality

 
Salary:

  • The salary for the role is £25,000 to £28,000, pro rata, DOE.

To apply please send a covering letter and CV to Colin Munro, colin@mi-cnx.com

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